Program & Sponsorship Manager , Lifestyle, Penton Exibition Services (PES)

03/22/2013

 Do you have a passion for living a healthy Lifestyle? Check out this great opportunity to work right on Boulder’s iconic Pearl Street Mall in Boulder, CO. Enjoy a dog friendly office, onsite fitness center and experience collaborating with an innovative group of employees who are passionate about Natural Products!

 
Penton is seeking a Program & Sponsorship Manager to join the Lifestyle team in the Boulder, Colorado office.
 
 
Summary:
Goal of the position is to lead and execute event planning (registration, housing, logistics, budgeting, reconcile) as well as the sponsorship development and fulfillment strategy for a defined set of exhibitions and conferences in a manner that will drive the efficiency and growth of the products.
Responsibilities:
Participate in an engaged and empowered team                            
·        Collaborate on long and short term goals for the group to support company, department and market vision
·        Manage structured and unstructured communication to ensure  clarity around group goals, identification of opportunities and challenges and tracking against timelines and show requirements
·        Provide opportunities for growth, empowerment, accountability and cohesion of team
·        Be an active participant in the Exhibition & Conference industry
·        Develop an understanding of the markets we serve and deliver events inline with these communities
·        Oversee and monitor work flow, adjust load as necessary and appropriately resource for scale
 
Manage operational and sponsorship fulfillment expenses as they relate to a given event
·        Strategize opportunities with stakeholders (clients, sales team, marketing services)
·        Gather competitive proposals as needed
·        Negotiate with potential suppliers as needed
·        Submit budget, monthly forecasts and financial information on schedule and as needed
·        Control show expenses while maintaining the best possible presentation and service
·        Pay applicable vendors
·        Follow centralized accounting and department process
 
Work closely with Event Manager to deliver consistently high performing products and services
·        Meet defined timelines
·        Always strive to “under promise and over deliver”
·        Increase opportunities for revenue and profit growth
·        Collaborate on development of show policies
·        Provide input for RFPs that addresses the unique needs of each event, i.e. costs, market need, program flow etc
·        Communicate contract obligations and inclusions as appropriate to internal teams
·        Be source for overall questions and clarification
·        Develop relationships that support effective communication and exceptional results
·        Evaluate vendor performance on an ongoing basis, proactively address opportunities
·        Develop sponsorship opportunities for a defined set of exhibitions and conferences
·        Execute client experience and sold offering in small event sponsorship opportunities (non-tradeshow events)
·        Execute fulfillment and manage client service for sponsorship and exhibit hall participation opportunities, fulfillment of event marketing for tradeshow events
 
·        Sponsors
·        Manage all sponsorship production
·        Manage post-sale relationship with clients, including acting as main point of contact
·        Set up and manage inventory and promotional opportunities database
·        Traffic logos, descriptions etc between marketing and production pieces
·        Create logistics & specifications documents
·        Ensure proper client listings and execution of sales inclusions/specifications
·        Produce sponsorship opportunities according to requirements defined in sales documentation
·        Create work orders for sponsored events and opportunities
·        Create sign orders for sponsored events and opportunities
·        Manage budget accordingly around sponsorship opportunities
·        Set up database & website with vendor or internally , addressing show team requirements
·        Manage staff log ins and access rights
·        Provide day to day support for exhibitors, attendees, and staff
·        Problem-solve inquiries from accounting.
·        Order registration supplies
·        Manage the registration requirements and process for exhibitors, staff, speakers, VIP’s, and other key groups
·        Primary contact for show with vendor
·        Manage onsite registration areas if needed
·        Train and manage onsite staffing if needed
 
Education & Experience:
·        Bachelors degree in related field
·        2-3 years in exhibition and conference operations and customer service
·        Preference for experience in handling a variety of industries and types of events   
·         Strong written and verbal communication, interpersonal and customer-service skills
·        Good organizational, time management, customer service and problem-solving skills
·        Experience in the emedia/digital space


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