Program & Sponsorship Manager , Lifestyle, Penton Exibition Services (PES)


 Do you have a passion for living a healthy Lifestyle? Check out this great opportunity to work right on Boulder’s iconic Pearl Street Mall in Boulder, CO. Enjoy a dog friendly office, onsite fitness center and experience collaborating with an innovative group of employees who are passionate about Natural Products!

Penton is seeking a Program & Sponsorship Manager to join the Lifestyle team in the Boulder, Colorado office.
Goal of the position is to lead and execute event planning (registration, housing, logistics, budgeting, reconcile) as well as the sponsorship development and fulfillment strategy for a defined set of exhibitions and conferences in a manner that will drive the efficiency and growth of the products.
Participate in an engaged and empowered team                            
·        Collaborate on long and short term goals for the group to support company, department and market vision
·        Manage structured and unstructured communication to ensure  clarity around group goals, identification of opportunities and challenges and tracking against timelines and show requirements
·        Provide opportunities for growth, empowerment, accountability and cohesion of team
·        Be an active participant in the Exhibition & Conference industry
·        Develop an understanding of the markets we serve and deliver events inline with these communities
·        Oversee and monitor work flow, adjust load as necessary and appropriately resource for scale
Manage operational and sponsorship fulfillment expenses as they relate to a given event
·        Strategize opportunities with stakeholders (clients, sales team, marketing services)
·        Gather competitive proposals as needed
·        Negotiate with potential suppliers as needed
·        Submit budget, monthly forecasts and financial information on schedule and as needed
·        Control show expenses while maintaining the best possible presentation and service
·        Pay applicable vendors
·        Follow centralized accounting and department process
Work closely with Event Manager to deliver consistently high performing products and services
·        Meet defined timelines
·        Always strive to “under promise and over deliver”
·        Increase opportunities for revenue and profit growth
·        Collaborate on development of show policies
·        Provide input for RFPs that addresses the unique needs of each event, i.e. costs, market need, program flow etc
·        Communicate contract obligations and inclusions as appropriate to internal teams
·        Be source for overall questions and clarification
·        Develop relationships that support effective communication and exceptional results
·        Evaluate vendor performance on an ongoing basis, proactively address opportunities
·        Develop sponsorship opportunities for a defined set of exhibitions and conferences
·        Execute client experience and sold offering in small event sponsorship opportunities (non-tradeshow events)
·        Execute fulfillment and manage client service for sponsorship and exhibit hall participation opportunities, fulfillment of event marketing for tradeshow events
·        Sponsors
·        Manage all sponsorship production
·        Manage post-sale relationship with clients, including acting as main point of contact
·        Set up and manage inventory and promotional opportunities database
·        Traffic logos, descriptions etc between marketing and production pieces
·        Create logistics & specifications documents
·        Ensure proper client listings and execution of sales inclusions/specifications
·        Produce sponsorship opportunities according to requirements defined in sales documentation
·        Create work orders for sponsored events and opportunities
·        Create sign orders for sponsored events and opportunities
·        Manage budget accordingly around sponsorship opportunities
·        Set up database & website with vendor or internally , addressing show team requirements
·        Manage staff log ins and access rights
·        Provide day to day support for exhibitors, attendees, and staff
·        Problem-solve inquiries from accounting.
·        Order registration supplies
·        Manage the registration requirements and process for exhibitors, staff, speakers, VIP’s, and other key groups
·        Primary contact for show with vendor
·        Manage onsite registration areas if needed
·        Train and manage onsite staffing if needed
Education & Experience:
·        Bachelors degree in related field
·        2-3 years in exhibition and conference operations and customer service
·        Preference for experience in handling a variety of industries and types of events   
·         Strong written and verbal communication, interpersonal and customer-service skills
·        Good organizational, time management, customer service and problem-solving skills
·        Experience in the emedia/digital space